BYLAWS
Of
THE
HEALTHCARE MANAGERS ASSOCIATION
Revised February 2006
Table of Contents
Article II. Objectives............................................................................................... 5
Article III. Organizational Policy.............................................................................. 5
Section
1................................................................................................... 5
Section
2................................................................................................... 5
Section
3................................................................................................... 5
Section
4................................................................................................... 5
Section
1................................................................................................... 6
Section
2................................................................................................... 6
Section
3................................................................................................... 7
Section
1................................................................................................... 7
Section
2................................................................................................... 7
Section
3................................................................................................... 7
Section
4................................................................................................... 7
Section
5................................................................................................... 8
Article VII. Officers.................................................................................................... 8
Section 1................................................................................................... 8
Section
2................................................................................................... 8
Section
3................................................................................................... 8
Section
4................................................................................................... 8
Section
5................................................................................................. .9
Section
6................................................................................................. .9
Section
7................................................................................................. .9
Section
8................................................................................................. 11
Article
VIII. Executive Director................................................................................ 11
Article
IX. Executive
Committee
11
Section 1................................................................................................. 11
Section
2................................................................................................. 11
Section 1................................................................................................. 12
Section
2................................................................................................. 12
Section
3................................................................................................. 12
Section
4................................................................................................. 12
Section
5................................................................................................. 12
Section
6................................................................................................. 13
Article
XI. Committees........................................................................................... 13
Section 1................................................................................................. 13
Section
2................................................................................................. 13
Section
3................................................................................................. 13
Section
4................................................................................................. 13
Section
5................................................................................................. 16
Section
6................................................................................................. 16
Section
7................................................................................................. 17
Section
8................................................................................................. 17
Section
9
.17
Section 1................................................................................................. 17
Section
2................................................................................................. 17
Section 1................................................................................................. 18
Section
2................................................................................................. 18
Section
3................................................................................................. 18
Section 1 .18
Section
2
.18
Section 1................................................................................................. 18
Section 1................................................................................................. 18
Section 1................................................................................................. 19
Section
2................................................................................................. 19
Section 1................................................................................................. 19
Section
2
.19
Section
3
.19
BYLAWS
The following areas
are mandatory in order to be in compliance with the South Carolina Healthcare
Managers Association, and, therefore must be present in all component chapter
bylaws.
1.
Chapter
name and affiliation statement
2.
Purpose
3.
Organizational
policy
4.
Membership
requirements
5.
Dues
6.
Reciprocity
of membership
7.
Dissolution
8.
Forward
a copy of all approved membership applications to state membership chair
These areas of
mandatory compliance are editorial changes for the chapter organization and do
not require prior approval by the chapters legislative body.
No chapter may make
rules of membership eligibility which are more stringent or more lenient than
the state organization.
Article I: Name
The name of this
organization shall be Columbia Chapter, South Carolina Healthcare Managers
Association hereinafter referred to as SCHMA.
Article II: Objectives
The objectives of
this organization shall be to:
1)
Enhance
the quality of medical care in
2)
Encourage
the effective and efficient management of healthcare delivery systems through
professional development and the exchange of ideas within its membership,
3)
Promote
excellence in healthcare management by its commitment to training, continuing
education, and the recognition of achievement and leadership of healthcare
managers.
Article III: Organizational
Policy
This association
shall be a chapter organization of the SCHMA, and shall be governed by the Columbia
Chapter, SCHMA Board of Directors..
Membership in a local chapter, or as a member-at-large shall
automatically become a member of SCHMA.
Section 1. This
association is affiliated with the South Carolina Medical Association (SCMA)
for State Board administrative support and to enhance the mutual efforts and
communication between SCMA physician members and SCHMA healthcare managers.
Section 2. This organization shall maintain its
status as a non-profit corporation and
shall comply with the laws of
Office of the Secretary of State.
Section 3. This organization shall never become a
trade union or collective
bargaining agency. No person
otherwise qualified for membership in this organization shall be denied
membership because of race, religion, sex, national origin, or political
affiliation. No person who participates
in the activities of organizations whose purpose is to overthrow the government
of the
Section 4. Fiscal
Year. The fiscal year of this
organization shall be January 1 December 31.
Article IV. Membership
Dues-paying members
at the local level will automatically constitute membership at the state level.
Section 1. There
shall be five classes of membership in this organization at the chapter level: Active, Inactive, Corporate/Individual,
Honorary and Affiliate categories shall be members of individual chapters. Corporate and Members-at-Large shall be
members of the state organization.
A.
Active
Members. Active membership shall be
limited to those individuals who are affiliated with a healthcare organization
that provides patient care and work in a management/supervisory capacity.
B.
Inactive
Members. Inactive membership shall be
limited to any active member who is not currently in compliance with active
membership requirements but who wishes to remain a member of this organization
for the remainder of the year. Inactive
members shall have the same rights and privileges as active members.
C.
Corporate/Individual
Members. Individuals employed by the
company maintaining the corporate membership may join one or more local
chapter(s) of choice, at the corporate/individual rate per member, per chapter
if they desire to participate at the chapter level.
D.
Affiliate
Members. Affiliate membership shall be
those individuals that provide products or services to healthcare organizations
and who have not joined as a corporate member.
E.
Honorary
Members. Honorary membership shall be
limited to those members elected by SCHMA in recognition of outstanding service
to the medical profession or to the organization. Chapters may submit recommendations for
honorary members to the state organization for review and approval. Any honorary member meeting the
qualifications of active member will have the same rights and privileges as
active members, but must pay dues to be eligible to vote.
Section 2. Application for Membership.
All applicants for
membership shall complete an application form as
established by the State Board of SCHMA. These forms shall be submitted to the
component chapter(s) of choice, with the exception of corporate and
member-at-large applicants, for review and approval. Corporate and members-at-large applicants
shall submit applications to the state Board of Governors for review and
approval.
Section 3. Reciprocity.
All members automatically hold membership in the state organization
SCHMA. This organization shall offer
reciprocity to any member who wishes to attend a chapter meeting, provided the
member makes a reservation and submits the established fee to cover cost of
meal and/or any other additional meeting expense for the specific meeting
attended.
Article V. Dues
Section 1. Annual Membership Dues
The dues of the
organization shall be set by the State Board of Governors
and shall be payable annually in advance. Members who have not paid their dues by
December 31 of the calendar year shall not be eligible to hold office or vote
until such dues are paid. Twenty-five
percent (25%) of all dues received by the chapter (excluding
corporate/individual dues which shall remain with the chapter) shall go to the
South Carolina Healthcare Managers Association, and shall be forwarded to the
State Board treasurer. 100% of the
corporate contribution shall be deposited with the treasurer of the State
Board. Dues are not prorated and are
non-refundable.
Dues for a new member joining after September 1 shall be credited to
the following year. This new member may
attend the conference at the member rate.
Corporate sponsor dues must be paid prior to the annual conference.
Section 2. Non-payment of Dues.
Members not renewing their membership by March 31 (first quarter) of
the new year will be placed on the list of prior members.
Section 3. Termination of Membership
The Board of Directors
by affirmative vote from two-thirds of the
members of the Board may suspend or expel an Association member for
cause. In the event the Board considers
such action, the member shall be given two (2) weeks notice by certified mail
to the address on file of the impending consideration and the member shall be
given a reasonable opportunity to be heard.
The Board may, without such hearing, suspend
or expel any member who
is in arrearage of payment of dues or fees.
Section 4. Reinstatement of Membership.
Upon written application
signed by a suspended or expelled member, the
Board of Directors may reinstate the membership upon such terms as the
Board may deem appropriate. This shall
require an affirmative vote of two-thirds of the Board members.
Section 5. Ownership of Membership.
The member or company paying the membership dues owns the membership.
Following written approval from the owner, the membership may be
transferred to another individual within the same organization, provided the
individual meets eligibility requirements.
Article VI. Voting
Only Active,
dues-paying Honorary Members, and Inactive Members shall be entitled to voting
privileges, with only one vote per member.
Members may vote in person at any official meeting of the
organization. Those members present
shall constitute a quorum for the purpose of voting by the membership.
Article VII. Officers
Section 1. Elected Officers
Officers shall be elected as follows: President, Vice President,
Secretary, and Treasurer. The Immediate
Past President shall also serve
as an officer. Officers shall
serve without compensation.
Section 2. Appointed Officers
The President shall have
the option to appoint the following officers:
Corresponding Secretary,
Parliamentarian, and Chaplain.
Section 3. Qualifications and Eligibility
1.
A
candidate for any elected office shall be a member in good
standing and with dues postmarked by
December 31.
2.
A
nomination consent form must be submitted by candidate along with the
nomination form.
3.
A
candidate for any elected office shall have served at least one term on the
Board of Directors.
Section 4. Term and Vacancy in Office:
The term of office shall
be from January 1 through December 31.
A.
The President
and Vice President shall serve for only one term. A retiring
President may be re-elected to the office of President or Vice President
after a lapse of one year.
B.
All
officers with the exception of the President and Vice President shall serve no
more than two (2) consecutive terms.
C.
The
term of office for all elected and appointed officers shall be for one year or
until their successors are elected and/or appointed and have assumed office.
D.
A vacancy
in the office of President shall be filled by the Vice President.
E.
In the
event of a vacancy in the office of Vice President, the office shall remain
vacant until the next term when a new slate of officers are elected.
F.
When a
Vice President assumes the office of President under the conditions of a
vacancy, any restrictions on consecutive terms is lifted and she/he may serve
as President for the ensuing year.
G.
A
vacancy in an elected office shall be filled following a recommendation from
the Board of Directors.
Section 5. Removal from Office
An officer who fails to perform the required duties or gives just cause
for removal from office shall be removed from office by the Board of Directors. Removal from office shall require an
affirmative vote of two-thirds of the Board of Directors.
Section 6. Resignation from Office
An officer who for any reason is unable to perform the duties of office
for a period of 90 days shall submit a resignation to the Board of Directors.
Section 7. Duties of Officers
A.
Officers
shall perform such duties as are implied by their respective offices consistent
with standard parliamentary procedures and/or as required by law.
B.
The
President shall:
1.
Preside
at meetings of the Chapter and the Board of Directors.
2.
Serve
as chairman of the Board of Directors and the Executive Committee.
3.
Serve
as ex-officio member without vote of all committees except the Nominating
Committee.
4.
Appoint,
subject to the approval of the Board of Directors, committee chairmen and
members to fill vacancies occurring during the year.
5.
Have
the option to appoint a corresponding secretary, parliamentarian, and chaplain.
6.
Be
empowered to co-sign checks and be bonded, premiums on such bond to be paid by
the chapter.
7.
Appoint
special committees subject to the approval of the Board of Directors.
8.
Serve
as a voting member of the SCHMA Board of Governors.
9.
Shall
attend state board meetings.
C.
The
Vice President shall:
1.
Assist
the President throughout the year.
2.
Assume
the duties of President in the latters absence.
3.
Serve
as Chair of the Continuing Education Committee.
4.
May
attend state board meetings in the absence of the President.
5.
Succeed
to the office of President in the event of a vacancy in that office.
6.
Be
actively involved with the SCHMA annual conference.
7.
Oversee
chapter special events to include, but not limited to, the annual holiday
reception, medical manager week celebration, and work closely in conjunction
with other chairpersons involved in these activities.
8.
Assist
Education Committee when special educational workshops are scheduled.
D.
The
Secretary shall:
1.
Record,
transcribe and keep the minutes of all regular and special meetings of the
Board of Directors and the general membership.
2.
Distribute
copies of minutes for all Chapter and Board of Directors meetings, as
appropriate.
3.
Maintain
a current list of officers, committees and members.
4.
Serve
as custodian of important documents and records except financial records.
E.
The
Treasurer shall:
1.
Be
custodian of all funds.
2.
Maintain
a detailed account of receipts and disbursements and provide a financial report
to the Board of Directors and membership on a monthly basis.
3.
Serve
as chairman of the Budget and Finance Committee.
4.
Submit
a proposed fiscal year budget to the Board of Directors at the annual board
retreat.
5.
Be
bonded in an amount established by the Board of Directors, the premium of such
bond shall be paid by the Chapter.
6.
Submit
books for audit following close of the fiscal year.
7.
Be
responsible for providing appropriate documents to the Associations accountant
for the purpose of filing an annual tax return if required.
8.
Submit
on at least a quarterly basis, 25% of collected dues to the state board
(excluding the corporate/individual portion).
F.
The
Immediate Past President shall:
1.
Serve
in advisory capacity.
2.
Assist
the executive committee and Board of Directors in making an orderly transition
of administration.
Section 8. Transfer of Files.
A.
Immediately
following the close of the fiscal year, retiring officer shall transfer files
and records to his/her successor or to the Archives Chair.
B.
An
officer vacating an office before the expiration of a term shall immediately
transfer to the successor or Archives Chair the records of that office.
Article VIII. Executive Director
The Executive Director is
responsible for coordinating the operations of the association in support of
the membership. The Executive Director
shall keep the Board of Directors informed of strategic objectives and shall
receive guidance from the Board of Directors in accomplishing these goals.
Article IX. Executive
Committee
Section 1. There shall be an Executive Committee
composed of the President,
Vice President, Recording Secretary,
Treasurer, the Immediate Past
President, and Parliamentarian.
The President shall serve as chairman.
The Parliamentarian shall serve as ex-officio member without vote.
Section 2. Duties
The duties of this
Committee shall be to:
A.
Transact
necessary business between meetings of the Board of
Directors and to report any action to the Board.
B. Appoint
a member to serve the unexpired term of any vacancy in any office not provided
for elsewhere in these bylaws, provided the appointee meets any prescribed
qualifications.
Article X. Board
of Directors
Section 1. The Board of Directors shall consist
of: President, Vice President,
Recording Secretary, Treasurer, Immediate Past President, Member-at-Large
(Affiliate Representative), and Committee Chairs. The President shall serve as Chairman of the
Board and shall preside at all meetings, including the annual board
retreat. The Parliamentarian shall be
ex-officio member without vote.
Section 2. The Board of Directors shall have
authority to transact the business of
this chapter between membership meetings,
but shall take no action
contrary to any policy which has been
adopted by the membership which
is still in effect.
Section 3. A quorum shall consist of a majority of
the Board members present.
Section 4. A majority vote of the quorum shall be
required for action on an order of
business, except where a two-thirds vote is
required.
Section 5. The Board of Directors shall:
A.
Have
charge of the property and financial affairs of the Chapter.
B.
Conduct
the business of the Chapter between meetings.
C.
Appoint
committees essential to the proper functioning of the Chapter.
D.
Fill
vacancies in office according to these bylaws.
E.
Approve
the standing and special committee appointments prior to the annual board
retreat..
F.
Approve
a fiscal year budget.
G.
Research,
evaluate, and provide the planning framework for all activities of this chapter,
provide educational programs to the membership, and develop, assess, and
implement strategic planning in collaboration with the efforts of the SCHMA.
H.
Submit
a report of activities to the membership.
I.
Contract
with individuals and/or organizations as deemed necessary to conduct the
business of the Chapter.
J.
Insure
that the Chapter organization complies with the rules and regulations of the
SCHMA.
Section 6. The Board of Directors shall hold an
annual board retreat, after election
of officers, for the purpose of strategic planning. The Board shall meet at such other times as
determined by the President, but at least monthly, or by the written request of
five active members.
Article XI. Committees
Section. 1. Committees have no authority to
contract, commit, or otherwise
financially obligate the Chapter or the
State Board of the SCHMA in any
manner whatsoever. All fundraising activities, all financial
obligations
incurred, and all expenditures by or through
a committee shall be
consistent with the purposes and provisions
of these bylaws.
Section 2. There shall be the following chairs
and/or committees: standing, special,
special appointments, and subcommittees.
Section 3. Standing chairs shall be:
A.
Archives
Committee